payroll services

Payroll Software – What To Look Out For

With so many payroll software options available, it can be tricky to find a payroll software that suits your business needs. Payroll software in South Africa comes in various sizes and price points. To find which one fits your company best, you must consider what type of features and support you and your team will require.

Whether you’ve hired your first employee or are looking to expand or switch systems, we’ve put together this article that might help you make the right decision for your business’s payroll.

1. Cost

You will want to ensure that the payroll software you choose is affordable and best suited for your business type. Take into consideration that additional employees may come at an extra cost. Other areas to consider include:

  • Subscription Payment Frequency (Once Off, Monthly, Annually etc).
  • Additional Cost Per Employee & Other Add On’s.
  • Fees For Tax Filing.
  • Software Support.
  • Scalability Options.

As a small business, you may not need all the bells and whistles integrated with payroll and hr software systems. However, as your business begins to grow, you most likely will need to upgrade your subscription package.

2. Payments & Accuracy

Calculating accurate tax deductions for your employees and contractors is vitally important. In South Africa, you need to ensure that all taxes are deducted accurately and paid to SARS before their cut off dates.

Many business owners make the mistake of using free online calculators to work out their payroll. Tax amounts and other deductions fluctuate throughout the year. Therefore, you need to have a payroll software system that is kept up to date.

3. Reporting

Make sure the payroll package you choose allows you to filter reports in various ways. Standard summary reports should include payroll, salaries, taxes, total costs and other deductions.

4. Payslip Accessories

Will you need to print payslips for your employees? What payslip stationery will you print them on? (standard paper, customised payslips, security payslips etc)? Does the payroll software allow you to email payslips electronically? How can you be sure the email is sent securely? Make sure you check this.

When choosing payroll software for your business, there are a number of things to bear in mind to ensure you find the right solution for your needs. Many of these will be standard considerations but there will be some that are unique to your company and the industry in which you operate.

5. Integration

It would be beneficial to support a payroll software that can easily integrate with other software’s and systems without compromising your payroll security. If you need to import information to your payroll system from an excel spreadsheet or a cloud-based software, make sure the payroll software you choose can support you with this process easily.

These are just a few factors to consider when choosing the payroll package. Check with the software providers to see what integration and import features they support.

6. Mobility

Do you need access to your payroll software while on the move? If you need to check or process payroll from other locations or devices, a cloud payroll software solution could be for you.

Payroll cloud packages will provide you with the flexibility of having access to your payroll anywhere at any time. These are normally a monthly basis payment subscription.

There Is A Payroll Solution For All Types Of Businesses.

Payroll software’s are designed to make your business run smoother. The team at Outsourcing Solutions are committed to helping you start, run and grow your business. To learn more about how we can assist you, including payroll services, get in touch with our expert team today and let’s build a better tomorrow together.